Summary
Working under general supervision, the incumbent maintains and has the accountability for the Oncor Electric Delivery (Company) distribution right of way documents (electronic, onsite and off-site storage). The incumbent ensures Company right of way documents are processed in a timely manner, which includes the management of payment processing, critical contractual dates and as directed cancellation/termination notices. The incumbent researches online public records at various County Clerk's and Appraisal Districts for property deeds and/or plats to determine current legal ownership, legal property descriptions and any exceptions to title. The incumbent is responsible for the management of the electronic imaging system (Alchemy) and the Real Estate-Right of Way System (RRIS).
Key Roles & Responsibilities
Other duties may be assigned. Directly or through others, the incumbent:
Retrieves and identifies key information from easements, licenses, permits, releases, exclusions and encroachments essential to appropriate entry into the Company's land records databases (Alchemy/RRIS).
Provides final review, before document filing, of all distribution right of way documents, which includes confirming validity of document, signatures, notary acknowledgment and notary seal, taking corrective action when necessary
Finalizes the handling of right of way documents as well as facilitates the filing, which includes applying the appropriates County filing fees, check processing, mailing and receipt of original recorded documents for entry of key document information, such as an assigned easement number, Grantee/Grantor, volume and page, county, survey and abstract, etc into the Company's permanent document files and land records database systems.
Scan and index all Company right of way documents, new and old, into the electronic imaging system (ProjectWise) and send to archives for permanent storage
Management of payment processing for licenses, renewals, railroad permits and other right of way documents requiring payment according to contractual obligations.
Receives and processes drafts and check requests, from the Right of Way Agents and obtaining the appropriate approvals for processing through Company's Treasury Department
Receives and accounts for, into the FIM System, all right of way processing fees, assessed by Distribution Right of Way request for Releases, Exclusions and Encroachments.
Reviews and approves Task Agreements for Contract Right of Way services and ensures compliance with contractual obligations and Treasury Accounting requirements in the processing of payments for services rendered
Trains Associate Right of Way Agents in the use of the Company's land records databases (ProjectWise).
Assist the Right of Way Agents in research and retrieval of easement documents and alignment maps, from the permanent document records, as well as researches online public records at various County Clerk's and Appraisal Districts for property deeds and/or plats for use in determining Company and third party easement rights, current legal ownership, legal property descriptions and any exceptions to title affecting relevant property.
Maintains reporting for documents resulting from right of way management activity, associated with, releases, exclusions and encroachments necessary for successful distribution of right of way workload throughout the organization
Education, Experience, & Skills
Education/Experience:
High school diploma or GED and five (2) years of T&D right of way experience (i.e., easement, releases, exclusions and encroachments).
Skills:
Basic knowledge of Oncor Electric Delivery and Departmental policies and procedures, familiarity with real estate law, knowledge of real estate industries practices, procedures, documents, public real estate records
Knowledge and skill in the use of maps, plats and engineering drawings
Effective communication and interpersonal skills are essential.
Must be able to follow oral and written instructions.
Know and follow the Company Code of Conduct, Core Values and Safety.
General knowledge of Microsoft Office computer applications including word, powerpoint, excel and Outlook
Measures of Success
Completes project assignments accurately, on schedule and on budget
Timely and accurate processing of application fees associated with property management requests affecting Company property.
Efficient imaging and indexing of easements, encroachments, licenses, etc
Track right of way revenue and cost reporting essential to successful distribution of right of way workload achieving continued annual efficiency throughout the organization
Qualifications
Education
Required
High School or better.
Oncor Electric Delivery
1616 Woodall Rogers Freeway
Dallas
Texas United States
www.oncor.com
