Description
Why Join Us?
Leadership Opportunity: Support and promote a balanced workload across Executive Assistances to help consistently deliver excellent service.
Dynamic Environment: Engage with internal teams, media, customers, and the public, building strong, positive relationships.
Innovative Work: Apply advanced technical skills to create and manage complex documents, presentations, and databases.
What you will do
- Provides advanced administrative detail for the executive and business group to facilitate business unit effectiveness and efficiency.
- Assists executives in monitoring workload distribution across the Executive Assistant team to balance and cover workload, and ensure service levels are met.
- Processes confidential information and documents and handles confidential matters with discretion.
- Makes decisions using initiative and judgment for matters requiring attention in the absence of the executive to ensure the correct people are involved to resolve the situation.
- Arranges and coordinates internal and external meetings - including those of a critical nature and involving executive level participants - including meeting materials and facility, equipment, and technology arrangements.
- Creates and maintains documents, forms, spreadsheets, charts, graphics, presentations, and databases using complex computer applications.
- Builds and maintains positive and effective relationships with internal personnel, outside agencies, vendors, and other organizations. May receive and handle internal and external concerns that have reached the executive level.
- Assists executive and business group to achieve company financial goals by scrutinizing expenditures for errors and/or identifying avenues to reduce expenses. Processes expense reports and various financial reports for executives and business groups.
- Provides support of activities relating to the Board of Directors.
- Makes business travel arrangements, including itinerary, registration, transportation, and accommodations.
- Engages in other duties as needed that support Alliant Energy's Values and helps deliver on our Purpose to serve customers and build stronger communities.
Education Requirements
- Preferred Associate Degree. Emphasis in word processing, clerical support, administrative support or related area.
Required Experience
- 7 years of related experience and at least 3 years supporting Executives and multiple business groups.
Preferred Experience
- Prior experience supporting C-level Executives.
- Experience with emerging technologies such as AI-powered assistant applications.
Knowledge, Skills, and Abilities
- Proven advanced proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook). Intermediate to advanced knowledge of internet browsers. Knowledge of Microsoft SharePoint preferred. Knowledge of Adobe Acrobat (PDF) software preferred.
- Demonstrated effective interpersonal, verbal and written communication skills.
- Ability to work successfully with all levels of an organization.
- Advanced proficiency in grammar, spelling, punctuation, proofreading.
- Ability to perform accurately and effectively in a timely manner.
- Ability to handle confidential matters discreetly.
- Effective planning and organizational skills.
- Ability to carry out duties with minimal direction.
- Works in a diverse and inclusive environment.
Key Skills
- Business Process Improvements Communication Management Customer Experience Management Data Analysis Data Preparation Knowledge Management Prioritization Records Management Scheduling Management
Contact
Alliant Energy Corporation
4902 N Biltmore Ln
Madison
Wisconsin United States
www.alliantenergy.com
From the same organization
12 Dec, 2024
