Description
Job ID 42993
Role Description:
- As required and in support of the Corporate Secretary liaise directly with the Board Chair, Board Committee Chairs and Board members on all matters related to Board meetings and administration of the Board as required by the Corporate Secretary.
- In support of the Corporate Secretary attend all meetings of the Board of Directors and its Committees.
- Over see the preparation of minutes of meetings and action item lists for Board and Board Committee meetings and maintain records of Board and Committee meetings.
- Manage the preparation of Board and Committee agendas and materials for Board and Committee meetings.
- Coordinate the collection, review and quality assurance of all documentation and materials sent from management and ensure timely delivery of materials to the Board and its Committees
- Oversee the administration of the electronic Board Portal including being main point of contact with the portal service provider.
- Oversee the uploading of all Board and Committee meeting material on the Board Portal.
- Provide all support to the Corporate Secretary in preparation of all Board agendas and the Governance & Regulatory Committee agendas for which the Corporate Secretary is the lead senior executive.
- Attend Executive Leadership Team meetings with the Corporate Secretary for quarterly Board and Committee meeting agenda review and discussion.
- Responsible for ensuring all pre meetings leading to the Board and Committee meetings with the Corporate Secretary , Executive Leadership Team leads , Committee Chairs , the President & CEO and Board Chair are scheduled and attending those meetings with the Corporate Secretary as required .
- Contribute to developing the annual work plans for the Board and Committees and working with the Executive Leadership Team and overseeing compliance with the work plans.
- Overseeing and working with a multidisciplinary team to draft and publish the Management Information Circular, coordinate management and legal review and incorporate input ensuring compliance with applicable securities legislation and public company corporate regulations including stock exchange requirements.
- Managing and executing the Annual General Meeting of Shareholders and special meetings as may be required both on a virtual platform and in person including all internal logistics, liaising with the transfer agent, virtual meeting platform providers, etc., attending to related regulatory filings, preparing shareholder meeting scripts, minutes, and report of voting results and organizing and overseeing all dry runs.
- Reviewing monthly governance ratings reports from various governance rating organizations including Glass Lewis , ISS, Board Games, the Canadian Coalition of Good Governance to ensure accurate and up to date information, review rating reports and conduct rating reports analysis as required.
- Prepare regular reports on best governance practices for publicly traded companies and applicable developments in corporate, corporate governance and securities law .
- Ensuring compliance with the Governance Agreement with the Province of Ontario.
- Oversee corporate and securities regulatory filings ( including SEDI, TSX , Annual Returns) and ensure compliance with applicable laws and regulations.
- Oversee the Board education program.
- Oversee the planning and execution of Board Tours.
- Oversee the maintenance of all corporate records of the Company and its subsidiaries and compliance with the Subsidiary Governance Framework.
- Support, review and updating governance policies and Board and committee mandates.
- Serve as Assistant Corporate Secretary for all corporate entities, as required. Liaise with internal and external counsel to maintain corporate records for the corporate entities, both hard copy and electronic, and ensure that approvals are obtained for transactions, appointments, etc. Draft resolutions for each corporate entity and work with applicable business units to ensure that information is communicated and captured accurately.
Education and Experience:
- Bachelor's degree in law .
- Minimum 8 years of experience in private practice and in the Corporate Secretary's office of a publicly traded company or in the legal department of a publicly traded as an Assistant Corporate Secretary or corporate/securities law clerk in private practice or combination of private and in-house settings.
- Experience with SEDI and TSX requirements and filing systems
- Superior verbal/written communication, organizational and interpersonal skills.
- Proven ability to manage complex issues through sound judgement and advanced problem-solving.
- Must be able to work in a capacity with strict privacy and confidentiality requirements both inside and outside the organization.
- Demonstrates dedication to providing quality work through attention to detail.
- Advanced knowledge and related experience with corporate governance and subsidiary governance (i.e. establishing relevant frameworks).
- Previous supervisory experience (managing/overseeing small team) required.
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint and Adobe.
- Flexible and committed team player who is client service oriented, able to multi-task and prioritize while preserving composure effectively managing multiple deadlines.
- Capable of working under pressure and meeting deadlines with minimal supervision.
Contact
Hydro One Inc.
483 Bay St
Toronto
Ontario Canada
www.HydroOne.com
From the same category : administrative
17 Nov, 2025
6 Nov, 2025
