Aug 9, 2025
Electric Energy Jobs

Executive Assistant

Organization:
Northland Power Inc.
Region:
Canada, Ontario, Toronto
End of contest:
November 6, 2025
Type:
Full time
Category:
Administrative
Description
As Executive Assistant, you will report directly to the CFO to provide high-level administrative support, ensuring efficient operation of the finance office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a liaison between the CFO and internal/external stakeholders.

This role will be based in our Toronto Head Office. Additionally, this role will be 4 days in office per week, with one flexible day available for employees to work from home.

Key Responsibilities:

  • Manage and prioritize the CFO's calendar, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Coordinate meetings, including agenda preparation, logistics, and minutes.
  • Handle confidential financial and business information with discretion.
  • Support strategic initiatives and special projects as directed by the CFO.
  • Liaise with senior executives, board members, and external partners.
  • Provide ad hoc reception relief.
  • Work closely with the Corporate Services team to ensure process efficiencies and communication are shared.
  • Assisting with planning and organizing internal events (e.g., town halls, coffee hours, company celebrations).
  • Setting up event spaces, coordinating seating, equipment, and decorations as needed.
  • Providing logistical support during events, including managing RSVPs and coordinating with IT on setting up audiovisual equipment (corporate events only.

Who You Are:

  • Methodical and organized: You naturally work in a methodical way and relish the opportunity to add structure and order to your work. This will help with the competing priorities you will be managing.
  • Collaborative: You build relationships seamlessly, and enjoy working as a team player to get things done.
  • Independent: You are an independent thinker and naturally set your own timescales and milestones to ensure you meet your objectives.
  • A strong communicator: You have the ability to communicate effectively with a diverse set of internal and external stakeholders. Your communication style ensures interactions with counterparties are conducted with clarity and professionalism.

Qualifications:

  • Proven experience as an executive assistant or in a similar administrative role.
  • Strong organizational, communication, and interpersonal skills.
  • High level of discretion and professionalism.
  • Proficiency in Microsoft Office Suite and calendar management tools.
  • Bachelor's degree or equivalent experience preferred.

Read the full posting.

Contact

Northland Power Inc.

30 St Clair Ave W

Toronto



www.northlandpower.com


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