Description
Primary Purpose
This position administers a range of administrative services with full proficiency, anticipating routine needs and improving standard processes. Coordinates cross-functional logistics, documents, and communications so teams meet deadlines and compliance requirements. Supports Sempra's Controller & Chief Accounting Officer's teams, including the Assistant Controller, corporate accounting, SEC financial reporting, and accounting research teams.
This position administers a range of administrative services with full proficiency, anticipating routine needs and improving standard processes. Coordinates cross-functional logistics, documents, and communications so teams meet deadlines and compliance requirements. Supports Sempra's Controller & Chief Accounting Officer's teams, including the Assistant Controller, corporate accounting, SEC financial reporting, and accounting research teams.
Duties and Responsibilities
- Assists with setting up new vendors, creating new or increasing balances on existing POs, monitors contract renewals, tracks purchase requisitions, invoices and payments.
- Assists with logistics for onboarding, offboarding and transferring employees.
- Uses business applications, including Ariba, SAP, SHOP Ordering, Access Manager, MyTime, AgileOne, DocuSign, Microsoft 365, and more.
- Operates printers, copy machines, and scanners.
- Owns end-to-end meeting coordination for cross-functional stakeholders, including agendas, minutes, follow-ups, and action tracking.
- Builds and maintains structured electronic records and retention folders that meet policy requirements.
- Prepares draft spreadsheets, trackers, and basic dashboards from source data for manager review.
- Serves as the primary contact for vendors for routine office services and supplies, ensuring cost-effective reorders.
- Supports small event logistics (internal workshops, town halls) and coordinates attendee communications.
- Triages and resolves routine inquiries from employees or external parties, escalating nonstandard requests.
- Performs other duties as assigned.
Qualifications
Education
- High school diploma or equivalent is required.
Experience
- Typically requires 3 years of related experience.
- Must reside in Southern California or be willing to relocate upon hire.
Knowledge, Skills and Abilities
- Good organization skills, attention to detail, and proactive thinking, with ability to juggle multiple tasks
- Team player - always willing to help when can.
- Ability to prioritize competing requests and adjust support accordingly.
- Ability to resolve non-routine administrative issues using precedent and judgment.
- Ability to work with limited supervision while adhering to standards.
- Knowledge of end-to-end administrative support processes within an assigned function or team.
- Knowledge of internal policies, approval paths, and office protocols.
- Skill in explaining administrative procedures and requirements to colleagues.
- Skill in maintaining consistency and confidentiality across multiple work streams.
Contact
Sempra
101 Ash St
San Diego
California United States
www.sempra.com
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