About the Role
We're looking for a resourceful, highly organized Executive Assistant to provide senior-level administrative and strategic support to our executive leadership. This is a high-trust, high-visibility role for someone who thrives in a fast-paced environment, exercises sound judgment independently, and takes pride in making leadership more effective.
You'll serve as a true partner to the Officer(s) you support not just managing logistics, but anticipating needs, protecting priorities, and keeping complex workflows running smoothly. The role may also provide facilitative support to Director-level staff on key initiatives and governance activities.
What You'll Do
- Executive Support: Manage a high volume of daily requests, managing competing priorities with professionalism and sound judgement. Own the executive calendar proactively, ensuring time and focus align with strategic priorities.
- Travel & Meetings: Coordinate all aspects of internal and external meetings, travel, conferences, and speaking engagements. Provide coordinated support for executive and governance-related activities.
- Project & Administrative Execution: Support Officer-led initiatives by managing timelines, tracking action items, and coordinating deliverables across teams and external partners. This includes a significant focus on meeting preparation and follow through including coordinating agendas, briefing materials, and pre-reads.
- Director-Level Support: Facilitate alignment, communication, and follow-through on key initiatives, executive engagements, and governance activities.
- Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and adherence to organizational standards.
- Cross-Functional Collaboration: Partner with other administrative professionals to ensure seamless, aligned support across the organization.
QUALIFICATIONS:
Experience Requirements:
- B.A. (or equivalent) degree, plus 4+ years supporting senior level executive or
- H.S. Diploma or equivalent and 8+ years supporting senior level executive
Other Requirements:
- Demonstrated ability to rapidly synthesize complex information and deploy understanding to achieve role objectives.
- Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision, balanced with willingness to request clarification/assistance when difficulties arise.
- Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
- Intermediate to advanced knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Sharepoint and/or OneDrive for Office 365).
- A "Self-starter" mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company.
- Ability to manage multiple, concurrent tasks with the highest levels of professionalism, confidentiality, timely turn-around and cross-functional coordination.
- Solutions-oriented approach to challenges with the ability to identify/analyze scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations.
- Excellent organizational, prioritization, and time management skills.
- Ability to work independently, requiring minimal supervision.
- Strong written and verbal communications abilities, including executive level writing and editing.
- The ability to coordinate multiple projects with great attention to detail
- The ability to maintain confidentiality.
- The ability to work under stress and within deadlines, despite interruptions.
- Understanding of and compliance with SPP Policies and Procedures.
Preferred:
- Bachelor's degree
Southwest Power Pool Inc.
415 N McKinley
Little Rock
Arkansas United States
www.spp.org
