The successful candidate will support the Chief Supply Chain Officer and will be required to act independently with a high level of confidentiality, judgment, discretion, initiative and business acumen.
* Manage correspondence and mail (regular and electronic) for the Chief Supply Chain Officer, ensuring all items are prioritized and dealt with in a timely manner.
* Manage calendar for meetings and work blocks.
* Inform the Chief Supply Chain Officer of deadlines/action items and draft replies to action items/correspondence.
* Maintain a "Bring Forward" system to ensure all deadlines are met.
* Follow-up to ensure that responses are received and actions are completed as required.
* Direct incoming inquiries as appropriate and ensure responses are completed in a timely manner in accordance with relevant deadlines.
* Maintain the Chief Supply Chain Officer's files and provide backup materials prior to all meetings including the retrieval of materials and the drafting and distribution of agendas.
* Type letters, presentation slides (some from draft format, some required to draft on own).
* Make travel arrangements, integrating conflicting schedules and ensuring cost effective and efficient itineraries.
Administer various financial functions (e.g. invoices, expense claims, purchase orders, purchasing of stationery and/or office equipment).
* Maintain various administrative records.
* Schedule, coordinate, prepare agendas, make room bookings, arrange for presenters take and distribute minutes and action items for Leadership Team meetings.
* Coordinate the flow of information and materials between the Chief Supply Chain Officer and direct reports.
* Assist in planning and coordinating employee engagement events for the Supply Chain group.
* Participate in the planning and implementation of administrative systems.
* Provide information on office procedures and provide assistance / direction to other administrative assistants in business group as required.
BC Hydro
6911 Southpoint Drive
Burnaby
British Columbia Canada
www.bchydro.com
