Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures
Essential Responsibilities
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Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.
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Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
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Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.
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Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.
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Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.
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Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.
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Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
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Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.
Minimum Requirements
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Requires high school diploma or equivalent
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Five years experience in administrative support services.
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Requires a broad knowledge of department operations and policies.
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Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.
Preferred Characteristics
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Strong working experience with Microsoft Suite (Outlook, Word, SharePoint, PowerPoint, etc.)
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Additional secretarial or administrative coursework preferred.
Xcel Energy, Inc.
414 Nicollet Mall
Minneapolis
Minnesota United States
www.xcelenergy.com
