Description
Are you a strategic and organized professional looking to manage the core administrative and budget functions that support our Digital & Innovation (D&I) programs? We are seeking a Planning & Governance Specialist to join our team, reporting to the Manager of Digital & Innovation Administration. This role will provide comprehensive financial support in the administration and governance of D&I programs, budgets, policies, and processes.
What you'll do
Digital & Innovation Program Administration
- Collaborate with Digital & Innovation management and Corporate Finance to develop and manage budgets and forecasting, including initiating and concluding Capital and Operating work orders.
- Partner with Digital & Innovation Management Team to report on all Governance accountabilities, including Policies, Procedures, and Frameworks to support all lines of business and compliance requirements.
- Liaise with corporate Procurement to complete procurement processes related to Digital & Innovation products and services.
Reporting & Analysis
- Develop, manage, and refine advanced reports and interactive dashboards using Microsoft Power BI, focusing on visualizing Digital & Innovation financials, including in-year and year-over-year trending analysis.
- Apply in-depth knowledge of IT deployment models to track and analyze operational expenditure, correlating deployment strategies with financial impacts.
Financial & Contract Management
- Collaborate with the Financial Reporting team to understand Alectra's capitalization policy, especially for cloud cost capitalization, ensuring compliance with IFRS and OEB regulations.
- Provide administrative support for contract management, including overseeing contract modifications and closure, ensuring alignment with budgets.
- Manage monthly billing processes for telecom mobile devices, notifying business units of usage and coordinating with accounting for accurate cost allocation and charge-backs.
Corporate Values and Conduct
- Demonstrate professional conduct and align with Alectra's core values of safety, teamwork, and customer focus.
Other Duties
- Perform additional tasks as assigned to support operational objectives.
- Ensure adherence to legislative, regulatory, and Health & Safety policies, procedures, and standards.
Who you are
Education & Specialized Knowledge
- Bachelor's degree or College diploma in Business Administration, Information Technology, or equivalent knowledge and experience.
- Must hold and maintain a valid class "G" driver's license.
- Understanding of budget and forecasting administration and management.
- Understanding of procurement management processes.
- Understanding of IT deployment methodologies.
- Understanding of software license management processes.
- Understanding of utility industry business processes and practices.
- Proficiency with MS Office applications.
Experience
- Minimum of 2-3 years' experience in IT department administration.
- Minimum of 3 years' experience in budget and forecast management.
- Experience in a unionized utility environment an asset.
Skills/Abilities/Competencies
- Advanced Financial Management: Expertise in budgeting, forecasting, and financial reporting.
- Data Analysis and Visualization: Proficiency in Power BI for report and dashboard creation.
- Strategic Planning: Skill in aligning IT deployment with operational expenses for insightful data analysis.
- Procurement and Contract Management: Experienced in procurement processes and contract oversight.
- Communication and Collaboration: Strong ability to work with diverse teams.
- Advanced MS Excel Skills: High proficiency in Excel for complex data management.
- Analytical Thinking and Problem-Solving: Exceptional at analyzing data and solving complex problems.
- Organizational Skills: Adept at multitasking and prioritizing in a dynamic environment.
- Innovation and Continuous Improvement: Commitment to leveraging innovation for process enhancement.
- Analytical Planning Skills: Ability to assess decision impacts and plan strategically.
- Exceptional Written and Presentation Skills: Strong in organizing and delivering compelling information.
- Project Management: Proficient in managing multiple projects within deadlines.
- Conflict Negotiation: Skilled in resolving disputes and influencing outcomes.
Contact
Alectra Utilities
55 John Street North
Hamilton
Ontario Canada
www.alectra.com
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