Description
Job Summary
The External Affairs Support Specialist will support the State Government Affairs, Regional Public Affairs and Outreach functions within Corporate Citizenship. The position will be responsible for negotiating and maintaining contracts with external consultants, handling the procurement process, and maintaining the budget process within the Corporate Citizenship Department. In addition, the position will be responsible for ensuring compliance with all internal policies and procedures and any external compliance requirements, including filing the annual ELEC report.
Job Responsibilities
- Manage departmental compliance with the Standards of Conduct, internal policies and procedures requiring thorough knowledge of the department's and corporate policies, practices and procedural information.
- Develop processes in order to further support the compliance functions.
- Work closely with the State Government Affairs Department and Regional Public Affairs group to ensure compliance with company policies and State election laws including tracking lobbying hours including managing and completing the annual election law lobbying report.
- Coordinate, analyze and manage the departmental budget of $10M with Senior- Director SGA including, but not limited to, managing and negotiating consultant contracts, managing purchase orders and ensuring compliance with company policies.
- Manage and execute department functions including employee onboarding and off-boarding, asset tracking, records management, purchase requisitions and order management, invoice verification and processing, internal reports, preparing Powerpoint and excel spreadsheets in order to support department operations. Work closely with Senior Director - SGA to coordinate operations.
- Responible for managing the employee Political Action Committee resources, including budgeting, payment requirements and compliance with internal and external policies.
- Perform diverse responsibilities, often of a confidential nature to support the State Government Affairs department's activities related to legislative issues, including but not limited to providing summary reports of pending legislation, preparing strategic Powerpoint presentations for senior leadership and assisting in legislative strategy.
- Leads and organizes the Power Lunch with assistance of consultant to organize a quarterly meeting of stakeholders and legislators to advance the PSEG legislative agenda and policy initiatives.
- Analyze departmental processes and procedures and recommend continuous improvements necessary to meet compliance obligations. Participate in cross-functional teams as appropriate. Coordinate Trenton office functions.
Job Specific Qualifications
- Bachelor's degree with 5 years of relevant work experience. In lieu of a degree, 8 years of relevant work experience.
- Analytical skills.
- Ability to research and apply knowledge of corporate policies, procedures and accounting practices.
- Demonstrated ability to work independently and with minimal supervision.
- Proven ability to work in a professional manner with different levels in the organization. Sense of teamwork and flexibility is imperative.
- Highly organized with attention to detail, ability to handle multiple tasks, meet deadlines and work under pressure with a high degree of accuracy.
- Intermediate level proficiency with PC applications such as Microsoft Word, Excel, PowerPoint and Outlook.
- Strong oral and written communication skills.
- Ability to analyze and understand New Jersey Election Law requirements.
Desired
- Experience with compliance requirements associated with political activities
Contact
Public Service Enterprise Group
80 Park Plaza P.O. Box 570
Newark
New Jersey United States
www.pseg.com
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