Requires strong computer and research skills, flexibility, excellent interpersonal abilities and project coordination experience. Successful candidates provide high-level administrative support and have the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential information may be required.
Grade: 13
Deadline to apply: 2/3/2026
This position will report to the Chief Operating Officer*
Tasks and Responsibilities
- Completes a broad variety of administrative tasks for the Executives.
- Composes routine correspondence and reports for signature.
- Prepares and edits presentations outlined by the Executives in oral or written directions.
- Takes actions authorized in the Executives' absence and uses initiative and judgment to see that matters requiring attention are referred to the delegated authority and handled expeditiously.
- Schedules and coordinates agendas, meeting rooms, meals, etc., for staff meetings and other internal/external meetings held by the Executives and staff.
- Ensures expeditious processing of documents submitted for approval.
- Completes expense reports.
- Manage Executives' email messages, monitoring incoming messages for response and /or follow-up.
- Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Coordinates the Executives' travel arrangements.
- Maintains Outlook calendar for in-house meetings, visits, conventions and trip schedules for both domestic and international travel.
- Acts as liaison with visiting VIPs and coordinates hotel rooms, meeting space and transportation to and from facility.
- Prepares presentations for the Executives for staff meetings, board meetings and meetings with visiting VIPs.
- Discerns issues/information to ensure that the Executives are apprised immediately of urgent information, especially those items that are sensitive, or raise some legal or public relations risk for the organization.
- Maintains efficient record-keeping systems by ensuring that accurate files are maintained for administrative files. Provides records management system for the Executives.
- Opens, sorts and distributes incoming correspondence, including faxes and e-mail. Prepares responses to correspondence containing routine inquiries.
- Answers and provides necessary responses to calls from a variety of sources to include: Executives, Employees, Board Members, Customers, City of San Antonio Staff, news media, contractors and vendors.
- Prepares and / or coordinate daily operations report.
- Performs special projects and/or research as assigned.
- Performs other duties as assigned.
- Reviews documents (such as expense reports) submitted by Organization to the Executives to ensure compliance with all applicable Company policies and rules.
Minimum Skills
Minimum Knowledge and Abilities
Secretarial/administrative experience supporting a senior director or executive with experience handling travel arrangements
Strong proficiency in Microsoft Office (Outlook, Word, Excel, Power Point) and Adobe Acrobat
Ability to maintain confidentiality
Must have strong verbal and written communication skills
Must be able to use tact and diplomacy
Preferred Qualifications
- Proficiency with SAP
- Certified Professional Secretary (CPS) or similar
- Notary Public
CPS Energy
145 Navarro
San Antonio
Texas United States
www.cpsenergy.com
