Description
DESCRIPTION:
Under the supervision of the Director Key Accounts & Strategic Growth, the Administrative Assistant - Business Development & Strategic Growth will be primarily responsible for providing administrative support to the Customer & Stakeholder Engagement team, with a secondary focus on supporting the Business Development and Key Accounts teams.
DUTIES & RESPONSIBILITIES INCLUDE (but not limited to):
- Provide general administrative support to the Customer & Stakeholder Engagement and the Key Accounts & Business Development teams, including managing calendars, coordinating travel, assisting in scheduling and organizing meetings, and coordinating internal communications.
- Prepare, reconcile, and submit expense reports via the expense management system, ensuring timely and accurate processing.
- Provide support with data entry tasks, including entering team time in the system, tracking vacations for the team, completing mileage logs and assisting with documenting and entering project start/completion activities.
- Collect and compile information to support the drafting of agreements and other documentation as required.
- Maintain electronic documents and spreadsheets on the corporate drives.
- Order and manage the department's FortisAlberta branded merchandise, ensuring timely distribution and stock management.
- Order office supplies, ensuring supplies are organized and available when required.
- Assist in organizing meetings, by booking venues and meeting spaces, preparing agendas and presentation materials, recording action items, tracking deliverables, and distributing meeting notes.
- Maintain electronic documents and spreadsheets stored on the corporate drives.
- Assist in organizing employee events, receptions, and team building activities.
- Assist with onboarding and offboarding employees and new hires, including handling HRIS forms, Service Request tickets, etc.
- Special projects and other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES:
- Demonstrated discretion and the proper handling of confidential information plus the ability to maintain confidentiality are essential; this includes a high degree of integrity and trust.
- Demonstrated verbal and written communication skills including the ability to clearly present information to various audiences in both formal and informal settings.
- Customer service focus with the proven ability to develop and maintain effective relationships with team members and internal and external stakeholders.
- Demonstrated ability to build effective partnerships with all levels of employees.
- Excellent organizational and time management skills to manage multiple priorities and competing demands with tight timelines.
- Demonstrated intermediate to advanced skills in using MS Office applications (Outlook, Word, Excel, PowerPoint); familiarity with SAP would be an asset.
- Proficient in using SharePoint applications and MS Teams.
REQUIRED QUALIFICATIONS:
- High School Diploma plus a minimum of 3 years of experience in an administrative role, including 1 year in a corporate environment.
- Experience working in a regulated environment, preferably within the electrical/energy industry, would be an asset
Contact
FortisAlberta Inc.
320 17th Ave SW
Calgary
Alberta Canada
www.fortisalberta.com
From the same organization
23 Feb, 2026
