ABOUT THE ROLE
We have an exciting opportunity for an experienced Administrator to join our team at our Melancthon Wind Facility located in Shelburne, Ontario.
The Administrator, Melancthon plays a key role in supporting the daily operations of the plant by managing administrative functions that contribute to safe, compliant, and reliable performance. This full-time, salaried position includes coordinating office activities, handling transactions, administering work management systems, supporting data entry and processing, and assisting with site-specific HR processes. The role requires a high level of professionalism, discretion, and independence, along with strong judgment, composure, and a positive attitude. Success in this position depends on accuracy, attention to detail, multitasking ability, and effective communication, all within a dynamic team environment that demands flexibility and responsiveness to daily priorities.
A DAY IN THE LIFE
- Develop and maintain office procedures, policies and to circulate inter-office memos and all general, non-confidential memos from Head Office (Press Releases etc.) to staff, and liaison between head office and employees
- Provide support to the Operations Supervisors with day to day operations relating to office administrative duties
- Complete all accounting requirements including supporting the preparation of the annual operating budget for O&M of the wind plants
- Create purchase requisitions, maintain accurate vendor records and ensure all invoices are accurate, coded, approved and payments issued in a timely manner
- Ensure that all shipping & receiving of spare parts and RMA equipment is done accurately and in a timely manner
- Provide reception duties for the O&M Facility;
- Control office supplies inventory
- Provide general staff support as needed
- Accountable to ensure all vehicle registration, licensing and insurance is current. Report staff vehicle usage for annual taxable benefits recording
- Accountable to create and maintain a filing system for all archived documents including data entry, paper, or electronic storage and records keeping for all departments
ABOUT YOU
- Post-secondary diploma in Administration is strongly preferred although consideration may be given to those without a diploma, but possesses tangible and proven experience and skills
- Proficient in excel, word, data entry, and filing
- Experience reforecasting, analyzing financial trends, and looking for cost-saving opportunities
- Experience in SAP
- Experience with reception and office management
- Operating knowledge of general office equipment such as fax and photocopier
- Demonstrated capability to prioritize and reschedule priorities as needed
- Strong organizational and time management skills.
- Effective oral and written communication skills.
- Familiarity with basic office administration practices.
- High attention to detail with consistent follow-through.
TransAlta Corporation
110 Twelfth Ave SW
Calgary
Alberta Canada
www.transalta.com
