Acts as confidential administrative aide; provides administrative support to the manager and other departmental employees through the coordination of departmental administrative functions. Responds to or refers information requests by phone, e-mail/general correspondence or in person; coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; provides word processing, typing, dictation support to departmental staff. May function as timekeeper, schedule meetings, support transcription and assures proper filing, retrieval and retention of information.
We have a locations in East and West Valley.
What You'll Do
Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls; Open/Screen/Distribute departmental mail; managing calendars/scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, etc.
Maintain proficiency in Microsoft Office software (Word, Excel, PowerPoint, etc.)
Maintain project schedules (Microsoft Project, etc) and data entry for databases specific to departmental functions (Access, SQL/Server.)
Maintain department budgets (knowledge of SAP and budgetary processes.)
Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities.
Assists manager in tracking and meeting project deadlines.
Experience
At job entry, placement will be determined by a review of college transcripts and related work experience. A minimum of 6 years of related experience is required for the senior level. Once placed into the job family, an employee may become eligible for promotion by demonstrating the ability to perform advanced and more difficult work as determined by their management and meeting experience requirements.
Education
College level coursework (100+) related to the position from an accredited institution is preferred.
Testing and Certifications
Administrative Assistant Test
SRP
Arizona United States
www.srpnet.com
