Description
Position Summary
Validates and posts vendor invoices. Troubleshoots unusual issues and problems related to payment processing. Receives, researches and resolves a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. Maintains compliance with company policies and generally accepted accounting practices. Trains and provides guidance to internal/external customers on payment processes.
Essential Responsibilities
Validates and posts vendor invoices. Troubleshoots unusual issues and problems related to payment processing. Receives, researches and resolves a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. Maintains compliance with company policies and generally accepted accounting practices. Trains and provides guidance to internal/external customers on payment processes.
Essential Responsibilities
- Problem/Process Resolution: Identify, investigate, and resolve invoice exceptions and/or critical accounts payable procedures. Resolve vendor related issues. Address recurring problems through process analysis and review with supply chain partners. Identify and recommend procedural changes to improve processes. Document change procedures and step-by-step guidelines as needed. Provide supporting training and communication as needed. Resolve Electronic Data Interchange (EDI) and other payment file transmission issues.
- Reconciliation: Verify vendor accounts by reconciling monthly statements and related transactions utilizing approved processes and procedures.
- Transactional: Request new vendor setup/vendor corrections. Accurately validate, process and post vendor Purchase Order (PO) invoice and EDI invoices in conjunction with Optical Character Recognition (OCR) and Vendor Invoice Management (VIM) tools and in compliance with accounting and supply chain policies, processes and generally accepted accounting practices. Demonstrates knowledge of linkages between Vendor Master, Purchasing, Receiving, and Supplier invoices in order to troubleshoot issues. Handle details and assignments of a confidential nature. Ensure that documents meet corporate and regulatory standards (SOX, IRS, FERC). Leverage EDI technology for invoice processing and ensure all forms of EDI transactions are properly transmitted.
- Other duties as assigned.
Minimum Requirements
- High school diploma or equivalent required and 3 years' Accounts Payable experience, or equivalent combination of education and experience.
- Proficiency in Microsoft Office products and enterprise systems for payment and imaging processes.
- Working knowledge and understanding of Accounting & Supply Chain processes/procedures.
- Ability to demonstrate advanced problem-solving skills, ability to multi-task and work with confidential data.
- Strong verbal and written communication, customer service, teamwork and attention to detail skills required.
- Proven ability to work in a fast-paced environment and learn quickly.
- Prefer knowledge of Business Objects or similar reporting tools.
Preferred
- Experience with Purchase Orders
- Experience with SAP
- Experience with Coupa
Contact
Xcel Energy, Inc.
414 Nicollet Mall
Minneapolis
Minnesota United States
www.xcelenergy.com
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