TITLE: Supervisor Accounts Payable (E23-184)
DEPARTMENT: Finance
WORK LOCATION/OFFICE: Calgary
STATUS: 01 Full Time - Salaried
NUMBER OF HIRES: 1
What Are We Looking For?
Under the direction of the Manager Financial Operations, the Supervisor Accounts Payable is primarily responsible for the day-to-day operations of the Accounts Payable (AP) group. This role ensures that accounts payable processing, reporting, vendor relationships and internal business partnerships are conducted with a high degree of accuracy and efficiency. In addition, this role will drive process improvement and implement best practices. As FortisAlberta looks to increase automation and improve the efficiency of accounts payable processes, this position will play a critical role in the implementation of upcoming projects.
Responsibilities Include (but not limited to):
Leadership:
Lead, manage, coach, and motivate staff; this includes providing direction, expertise and advice to employees, identifying employee training requirements, and formally managing the performance of employees.
Manage all elements of employee relations, including hiring, terminations, training, performance appraisals for the employee file, administering progressive discipline, and resolving labour relations issues and/or grievances.
Accounts Payable:
Responsible for the end-to-end AP function, including processing and payment of invoices, intercompany invoices, employee expense reports, and credit cards; ensure all deadlines and customer service levels are met
Provide leadership, coaching and direction towards building a high performing team, including developing regular AP reporting and benchmarking metrics to support an efficient and effective AP function
Ensure the AP team is responding to vendor queries in a timely, accurate manner; resolving vendor escalations efficiently and effectively; completing timely reconciliation of vendor statements
Provide guidance to the team on client inquiries, while maintaining good customer and team relationships
Ensure that all legal and contractual terms associated with the invoices are adhered to.
Continuously review processes for inefficiencies and implement best practices to streamline the AP function
Review and verify cheque runs and EFT payments for suppliers and employees as necessary, ensuring all payments are made in accordance with company policies
Key liaison to provide cash disbursement timing for each entity/currency for purposes of weekly cash forecasting
Prepare and review account reconciliations to ensure accuracy
Oversee the vendor master data including key contact information, payment method, payment terms, tax rules, banking information, etc.; recommend timing of archiving of inactive vendors
Provide guidance and ensure compliance with the Financial Authority policy and Master Data Governance processes, as well as monitor and update all related Accounts Payable process documentation
Participate in the evaluation, execution, and review of internal controls over the accounts payable processes to ensure compliance with SOX
Advise and support on accounts payable requirements in cross functional application and process designs and deployment.
Special projects and other duties as assigned.
What Will You Bring To The Role?
Excellent verbal and written communication skills with the ability to effectively interact with all stakeholders including senior leadership.
Demonstrated success with creating and implementing accounts payable best practices and internal controls.
Excellent organizational and time management skills, and the ability to work independently, in order to manage multiple priorities and competing demands with tight timelines.
Demonstrated initiative in recognizing opportunities for improvement and efficiency, with a willingness to challenge status quo.
Demonstrated ability to carry projects and initiatives to completion while working successfully with various groups throughout the organization.
Proven ability to both lead and work in a team environment by providing guidance and coaching in areas of expertise.
A firm understanding of accounting and financial concepts surrounding accounts payable and internal controls with the ability to apply them to business situations.
Fosters an environment of team building and employs continuous process improvement principles to optimize, for example invoice processing, invoice discrepancy resolution and vendor payments
Effective computer skills with advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
Experience with SAP, employee expense reimbursement platforms (Concur), procure to pay systems (Ariba), and accounts payable application systems (Open Text) would be an asset
Ability to embrace, adapt and drive change.
Qualifications We Are Looking For:
Bachelor's degree specializing in commerce or business administration plus a minimum of 7 years of related experience; an equivalent combination of education and experience may be considered.
Accounts payable experience is required.
Experience working in a regulated environment, preferably within the electrical utility industry, is an asset.
FortisAlberta Inc.
320 17th Ave SW
Calgary
Alberta Canada
www.fortisalberta.com