The Executive Assistant is responsible for providing high-level administrative support to multiple Vice Presidents in Peoples Gas. This position requires handling of confidential information and documentation, and functions as an integral part of the Peoples Gas team, providing support to department directors and staff as needed. The Executive Assistant will provide the following assistance: represent the Office of the Vice Presidents on all daily work-related issues involving internal staff; and serve as the coordinator of the office. This position includes departmental coordination duties of varied scope and complexity. Duties often involve administrative projects with critical time paths.
DUTIES AND RESPONSIBILITIES:
- Provide administrative support to multiple Vice Presidents in Peoples Gas.
- Maintain appointment calendar, answer telephone, screen and refer calls, as well as, greet visitors.
- Open and prioritize incoming mail, faxes, deliveries and respond to general correspondence and inquiries as appropriate; distribute mail to other departments as appropriate. Ensure all written communication and telephone calls are quickly and professionally acknowledged, especially during VP's absence.
- Make travel and lodging arrangements as requested, including airline ticketing, hotel accommodations, ground transportation, conference registration, etc. (keep VPs informed of all details, changes, etc.)
- Perform and coordinate office administrative activities; schedule meetings, reserve conference rooms, arrange for refreshments, reserve audio-visual equipment if needed, and prepare and distribute agenda. Serve as department's event coordinator. Order and maintain supplies, as well as, contact with outside vendors for maintaining and updating office equipment.
- Assist executives with the preparation of presentations. Pull background information and complete research as requested.
- Perform additional duties and responsibilities as assigned by executive and project support for Director's and management staff.
- May assist the Regulatory department with general assignments.
EXPERIENCE, EDUCATION, (LICENSES AND CERTIFICATIONS):
(Degree must be in accordance with TECO's education policy)
Required:
- Valid High School Diploma or valid GED along with Minimum of seven (7) years of progressive administrative experience
Preferred:
- Associates degree from an accredited college along with a minimum of five (5) years of progressive administrative experience
KNOWLEDGE/SKILLS/ABILITIES:
Required:
- Excellent interpersonal and communication skills (verbal and written)
- Strong planning and organizational skills
- Self-motivated and able to work independently
- Exercise independent judgment and follow-up as needed
- Demonstrated proficiency in MS Office including Word, Excel, PowerPoint, Outlook and the Internet
Preferred:
- Demonstrated proficiency in SharePoint
- Strong problem solving and research skills
TECO Energy
702 N Franklin St
Tampa
Florida États-Unis
www.tecoenergy.com
