Position Summary
This is an International Brotherhood of Electrical Workers (IBEW) Local 1245 represented classification, which has over 100 years of experience representing employees at PG&E. This job is subject to collective bargaining.
We are seeking a capable individual with good time management, attention to detail, customer service skills, knowledge of accounting procedures, good grammar and spelling, computer skills, including Microsoft Outlook, Excel, and Word.
This position provides administrative support to the general construction organization. Responsibilities may include payroll processing, lodging coordination, personal expense processing, ordering and delivering materials to the work sites, and various paperwork processing.
This position may require overtime depending on business need. Individuals must be able to travel to a new headquarters upon request with crews during emergency or storm response. This would require working in extreme weather and at remote locations.
Responsibilities
- Completes expense reports with supporting documentation; submits for approval and processing; handles lodging coordination
- Reviews time cards for accuracy and inputs into the payroll system and submits for approval. Keeps daily contact with crew foreman for the time and calculates bus fare (mileage for transfers). Distributes checks. Completes change tags in the computer system.
- Orders materials and office supplies based on inventory and individual requests. Creates material Purchase Orders. Contacts vendor for pricing information. Delivers materials to job sites in the field.
- Reviews department operations and purchasing invoices for accuracy. Enters invoices into computer system for payment and submits requests and documentation to Accounts Payable department.
- Sorts and delivers interoffice mail
- Ability to work with the following programs to perform job responsibilities: SAP, Concur, Microsoft Office Applications, Arriba, and Sharepoint
- Completes and enters third-party or employee claims into computer system. Tracks and records claims.
- Records safety-related information and training information. Performs data entry for department including customer notification mileage information, paving work, application forms and service tags.
- Files paperwork, including employee bid sheets and employee files for the department.
- Provides administrative support to the department supervisor, including answering of phones, taking messages, scheduling meetings and preparing meeting agendas.
- Provides miscellaneous administrative support to employees which may include completing forms and applications, technical assistance, materials tracking, training, and coordinating Workers Compensation appointments as needed.
Qualifications
Minimum Qualifications:
- Must possess a High School diploma, GED or equivalent work experience
- Must be at least 18 years of age
- Must possess a valid California Driver's License on day 1 of employment
- Ability to drive safely in all weather and road conditions
- Ability to work in all weather conditions
- Must be able to lift and carry a minimum of 25-50 pounds
- Ability to work extended hours, nights, weekends and holidays, and various work schedules
- Must be able to wear company provided Personal Protective Equipment (PPE)
Desired Qualifications:
- Ability to travel and transfer to a new headquarter upon request at any time
- Ability to obtain forklift certification
- Data Entry experience
- Demonstrated experience with Microsoft Office Applications: Outlook, Excel, and Word
- Demonstrated experience with Payroll time entry
- Demonstrated experience with Concur expense reporting
- Demonstrated experience with SAP
- In an effort to better represent the communities we serve, further consideration will be allotted to candidates living within 30 miles of headquarters
- Graduate from the PowerPathway® Program
- Relevant Hiring Hall experience
- Relevant PG&E Experience
- Previous Military experience
Pacific Gas and Electric Company
77 Beale St
San Francisco
California United States
www.pge.com
