Under the direction of the Accounts Payable Manager and Supervisor, the Credit Card Administrator position is responsible for credit card program maintenance, the monthly audit of regional P Card transactions and customer service support to regional cardholders.
DUTIES AND RESPONSIBILITIES (List the major job duties/responsibilities in order of importance, beginning with the most important.)
Credit Card Program Maintenance - assist with program maintenance including new P card orders, cancelled P cards, declined transactions for both P Card & WEX Fuel card, P Card credit limit changes, issuance & recording of WEX Fuel Card PINS and 24/7 storm support.
P Card Audit - reviews P Card transactions and receipts for specified regions to ensure proper documentation is on file, including full vendor information, a description of the goods/services provided and whether any sales tax has been charged. If tax was not charged and needs to be accrued, they will prepare and submit a Use Tax GL journal to properly accrue the tax. In addition, they review the transaction to ensure a valid business purpose has been met, all IRS requirements are in place, and the transaction is compliant with corporate policy and whether or not the cardholder chose the appropriate Expense Type (GL Account). If a transaction violates corporate policy, i.e. money meeting, they will forward this information to their Group Leader for further investigation.
Reporting - communicates with both the regional office and cardholder for any pending P Card items including missing receipts, open wallet transactions and pending reports. Should the cardholder be unable to provide a receipt within a specified time period, they will reach out to the vendor to obtain the proper documentation. They maintain their audit results in the P Card Access database.
Customer Service - The Credit Card Admin acts as the liaison between the Field region and corporate office. They provide cardholder assistance and training as required. They communicate any program updates or changes. They provide 24/7 storm support.
EDUCATIONAL & EXPERIENCE REQUIREMENTS (Minimum formal education, if any, required to perform this job (e.g., High School, Bachelor's Degree. Minimum job content knowledge required to perform this job, e.g., previous supervisory experience, basic accounting skills, and computer skills.)
- High School Diploma or Equivalent; College is a plus
- Accounting Clerical Experience required
- Proficient in Microsoft Office applications including Excel, Word & Outlook
- Experience in Microsoft Access and PeopleSoft Financials is a plus
- Must be able to operate basic office equipment, i.e. copier, scanner, calculator
- Good Keyboarding skills
- Must be detail oriented
- Professional and positive demeanor
- Thrive in a team environment
- Ability to work independently
- Strong verbal and written communication skills
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Asplundh Tree Expert Co
708 Blair Mill Road
Willow Grove
Pennsylvania États-Unis
www.asplundh.com
