Why join us?
You've got great skills. And you want to use them in an organization where you know what you do every day matters. We get that.
We also know that ensuring Ontarians have access to affordable and reliable power doesn't happen by accident. So we give you the tools, flexibility and support you need to achieve your goals, and development opportunities to help you grow. You'll thrive in a collaborative, team-based environment that values your unique skills and experiences - and recognizes that when you do better, we become even better too.
Who we are
The Independent Electricity System Operator (IESO) works at the centre of the province's power system, ensuring Ontarians have access to reliable and cost-effective electricity when and where they need it. We operate the province's electricity grid 24/7, design, run and oversee the wholesale electricity markets, and plan and prepare to meet Ontario's electricity needs - now and into the future.
The opportunity:
Under the direction of the Team Lead, Vendor and Contract Management, the Vendor and Contract Analyst supports all aspects of work related to the management of the company's procured goods and services contract and vendor management functions. The Vendor and Contract Analyst is responsible for supporting all aspects of work related to the management of IESO's procured goods and services contract and vendor management functions. These services include managing the creation of vendors, review and release of purchase orders, management of contract management data and delivery of a number of compliance and governance reports. Reporting to the Team Lead Vendor and Contract Management you will also support the maintenance and development of the IESO Supplier Diversity Program and the support the development of an organization wide vendor performance program.
What you'll do:
Vendor and Contract Management Activities:
- Support the Team Lead in the development and maintenance of procedures, standards and guidelines, within the scope of the Vendor Contract Management processes and related procurement policies and any applicable government directives.
- Contribute to and support the company's contract management and procurement strategies, policies and procedures. Identify efficiencies to continually improve contract management and upstream procurement processes for the company.
- Advise business users on corporate vendor and contract management as well as procurement policies and procedures. Provide advice and guidance on purchasing and contract management and escalating to the Team Lead when needed.
- Investigate and verify rationale for non-competitive, single or sole source requests, advising on compliance with applicable standards and policies and other areas of risk to the organization.
- Review and release all purchase requisitions, ensuring compliance with procurement activities, procurement policy and government directives. Review distributions of spend, signing authorities and accuracy of records.
- Manage procurement and contract record retention, ensuring all files are compliant with retention and procurement policies.
- Act as the initial point of contact for the resolution of purchase order issues with Accounts Payable and business units, escalating to the Team Lead, as necessary.
- Support the creation of contract management files and manage data quality.
- Support the drafting and execution of contract extensions and low complexity contract amendments.
- Act as the initial point of contact for vendors and external parties, escalating to Procurement Specialists or the Team Lead as necessary.
- Participate in annual and quarterly planning activities.
- Support the Team Lead in development and maintenance of the Supplier Diversity Program.
- Manage requests and support communication with diverse suppliers.
- Support the Team Lead in delivering internal and external training and presentations on the Supplier Diversity Program.
- Support the development, implementation and management of the vendor performance program.
Systems:
- Manage the IESO's vendor database, including the creation of EFT records, maintaining address and contact information, liaising with vendors as necessary to ensure information is up to date and accurate. As necessary, liaise with legal services on the review of any changes to vendor information as a result of acquisitions and mergers.
- Manage the IESO's Contract Management database including the creation and maintenance of contract files.
- Manage bulk change requests for Purchase Requisition and Manage Service Provider systems.
- Act as the subject matter expert on vendor/contract management and procurement systems, providing training, advice and guidance to business users as necessary.
- Participate in system enhancement projects, including the development and definition of business requirements, providing recommendation on system enhancements, completing testing and quality assurance on enhancements made, and developing end-user guides, training materials and presentations
Metrics & Reporting
- Develop and prepare regular reporting and analysis on procurement activities, including reports on single or sole sourcing activities, resource allocation and capacity, and other ad-hoc reports as requested by the Team Lead.
- Maintain and keep up to date the IESO's master procurement plan, including attending regular planning meetings, coordinating updates with business units, Procurement Specialists and the Supervisor as needed.
- Develop and prepare regular reporting and analysis on vendor and contract management data; including reporting on contract status to business units, regular reporting and analysis on vendor performance data and reporting on supplier diversity metrics.
- Develop and recommend efficiencies in reporting, including processes and system enhancements for data collection and data management.
- Other duties as assigned.
What you need to succeed:
- University Degree in a business related discipline from a recognized University.
- 4 years of experience in contract management and/or procurement.
- Understanding of public sector procurement practices and procurement related contract law.
- Experience in organizing and managing large volumes of work and competing priorities.
- Ability to perform all duties with minimal direction or instruction by the Team Lead.
- Strong data management and analysis skills.
- Experience with procurement and contract management software.
- Ability to analyze and manage complex problems, considering cost and risk implications and the ability to resolve problems identifying underlying trends, strengths, weaknesses and opportunities even when the information is complex and involves multiple stakeholders.
What's in it for you
- A comprehensive total rewards program, including best-in-class benefits and a flexible workplace
- A challenging, fast-paced and collaborative team environment, where your perspectives and experiences matter
- Leaders who support your growth and success through regular feedback and coaching
- The opportunity to work with some of the brightest minds in the industry
Independent Electricity System Operator
1600-120 Adelaide Street West
Toronto
Ontario Canada
www.ieso.ca
