Description

Summary

Spire is seeking an Office Coordinator to work in the Montgomery, Alabama Operations. This position will be responsible for administrative duties necessary to maintain correspondence, reports, records, files, process invoices, and other supporting functions of Birmingham operations.

Company Overview

At Spire, we believe energy exists to help people. To enrich their lives, grow their businesses, advance their communities. It's a simple idea, but one that's at the heart of everything we do. We are committed to understanding the needs of the homes and businesses we serve. That's why we're always looking for driven, collaborative people to join our team. Because we believe that offering our customers the best service means bringing together the best people.

And we find the best by hiring those who share our values of drive, safety, inclusion and integrity, and demonstrate our four essential behaviors that bring the Spire vision, mission and culture to life:

We make it happen: We are a company of go-getters, acting on every opportunity to help our company advance.
We collaborate: We put teamwork first, bringing in everyone's ideas, because our collective energy makes us stronger.
We seek out perspective: We challenge ourselves to be open to different ways of doing things, because learning from each other leads to breakthroughs.
We care: We treat people how we want to be treated, listening closely and doing what's right, even when it's hard.

By living our values and behaviors every day, we strive to create an environment where every employee feels welcome, respected and valued.

Duties and Responsibilities

Provide varied clerical duties such as book travel, enter facility/maintenance requests, handle employee injuries, order and maintain office supplies, open and sort incoming mail, filing, posting, and maintain accurate and neat records.
Purchase, renew, and maintain tag inventory/log for Montgomery's fleet and equipment.
Process financial transactions in Oracle/Maximo, including invoice coding and purchase order creation.
Create/Process various documents including customer charge tickets, danger tags, rebate forms, injury reports, purchase requisitions, general office invoices, goods received reports, damage to Company property reports, etc.
Track laptop inventory (repair/spare) and those assigned to operations personnel.
Communicate with Payroll regarding tax changes, insurance changes, time charges, vacation allowances, sick allowances, personal status changes, shift changes and/or schedules, etc.
Assist management with completing the various capital work order reports, assisting with the project schedule, material requisitions, and payment processing for materials.
Process employee file memos, as directed by senior management.
Issue and ensure completion of all new employee paperwork and obtain necessary equipment required for new employees.
Disseminate correspondence, periodicals, announcements, and other printed information to employees.
Answer and screen telephone calls using proper etiquette and discretion.
Manage and maintain calendar appointments and meeting requests from internal employees and outside contacts to include coordinating meetings and ordering food, as needed.
Assist with administering the bid process for all open union positions, including monitoring and posting openings, maintaining accurate departmental records, and tracking seniority.
Work independently and within a team on special projects.
Assist management in preparing documents and presentations.
Maintain strict confidentiality in all corporate matters.
All other duties, as assigned.

Essential Characteristics and Competencies

Ability to demonstrate the core and job category competencies: customer-focused, results-driven, teamwork, communications, adaptability, initiative, problem-solving, and quality.
Ability to lead by example in support of the company's essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce that recognizes and respects every individual's unique skill and perspective.

Required Education (certifications, licenses)

High school diploma/GED.

Required knowledge, skill and abilities

One (1) year of previous office experience preferred.
Familiar with software programs such as Microsoft Outlook, Microsoft Word, Microsoft Excel, and PowerPoint.
Familiarity with union contracts and union employees and contracts preferred.
Proficient with Microsoft Outlook, Microsoft Word, Microsoft Excel, and PowerPoint required.
Ability to demonstrate and master the core and job category competencies.
Ability to work under pressure and meet tight deadlines.
Ability to adapt in a fast-moving and changing culture.
Strong interpersonal skills with the proven ability to build and establish rapport with a diverse array of people.
Strong organizational skills and initiative.
Ability to work independently and manage time effectively in order to meet individuals' goals and deadlines.
Ability to work as part of a team and display a positive attitude for this dynamic environment.