March 28, 2024
Electric Energy Jobs

Office Administrator

Organization:
BC Hydro
Region:
Canada, British Columbia, Squamish
End of contest:
November 26, 2017
  This job posting has expired
Type:
Full time
Category:
Administrative
Description
Duties:

  • Produces new forms and establishes standards required for input and reports on office computer systems
  • Prepares from existing tenders a variety of routine local work contracts Assesses and purchases a variety of office equipment including radio equipment
  • Performs a variety of clerical duties in the inputting, preparation and processing of the computerized payroll system such as scrutinizing, ensuring correct interpretations are applied, adjusting, checking accuracy of and entering on computer system data from employee timesheets and answering inquiries
  • Inputs and maintains data on the power facilities management system (PFMS) or work management system (WMS); documenting new and transferred employees, explaining benefits and personnel policies and maintaining a variety of employee and personnel records
  • Audits entries on the computerized maintenance system to ensure reliability of inputted data
  • Provides support to the supervisor/manager by preparing the field office budget and preparing the variance review for supervisory approval
  • Responds to inquiries and correspondence of an administrative nature for the supervisor/ manager in his/her absence
  • Provides a full range of local area network (LAN) Administration duties for the office including second level user support for systems applications
  • Trains other employees in the operation of existing computer systems Performs a variety of management accounting functions on computer systems by setting up and coding work orders, closing work orders and creating a variety of ad-hoc business unit reports
  • May provide work leadership to and perform the same duties as employees in the office administrator/clerk job stream
  • Monitors local work contracts including plant accounting related functions on computer systems such as commitment document processing, entering purchase payment and stores requisitions and controlling inventory at local level
  • Performs a variety of invoice processing by entering on system, determining payment date, clearing for payment, checking statements and allocating to the correct account
  • Monitors and reconciles a variety of general ledgers
  • Prepares accounting entries to correct or adjust incorrect entries
  • Performs a variety of clerical duties such as making travel arrangements, maintaining inventory lists of equipment and furniture, maintaining building security, administering power system safety protection (PSSP) regulations and database, establishing office filing systems and processing documentation for the acquisition and disposal of station equipment
  • Performs a variety of administrative duties such as providing secretarial support to Management, checking employee expense claims, locating suppliers and determining availability and cost of goods, preparing and processing local purchase orders, receiving materials and monitoring travel advances
  • Performs duties of a minor nature related to the above duties which do not affect the rating of the job

Click here to view the full job posting.

 From the same organization