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Job Description
ProSoft is in need of a creative scheduler, passionate team player, an inspired problem solver with a positive, can-do attitude.
You will consistently need to keep up with relentless demands and prove your excellent rationale and intuition through unflappable and conscientious decision-making. You are expected to act as a liaison for multiple Executives as well as closely manage and economize their time. You must quickly develop and apply a keen sense of their priorities simultaneously taking into account big-picture thinking.
Successful candidates are highly adaptable quick learners who possess the ability to complete a high volume of tasks and projects with little guidance while having strong attention to detail and exercising sound judgment.Responsibilities
- Provides administrative support to one or more Executives, and supports the activities of both the Executive(s) and the department as a whole with regard to onboarding, space-planning, project preparation, and administration.
- Simultaneously manages a high-volume calendar and coordinates internal and external meetings/events.
- Reserves and sets up meeting space, tests AV equipment, and orders food/beverages for meetings when needed.
- Coordinates and develops agendas for meetings, business travel, off-sites, and department activities/events.
- Develops and books complex domestic and international travel plans (with or without the assistance of a travel agency).
- Reconciles credit card statements, creates and submits expense reports.
- Works closely & cross-functionally with other executive assistants to organize meetings in different locations.
- All other duties as assigned.
- Qualifications:
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- Minimum of 3 to 5 years of experience supporting senior level executives, experience supporting multiple
- Technologically savvy with expert knowledge of Microsoft Outlook, excellent knowledge of Word, Excel, PowerPoint, Visio, and basic knowledge of AV programs and machines (WebEx, Projectors, etc.).
- Self-motivated with a strong work ethic and proven ability to work effectively in fast-paced environment with fluctuating priorities and deadlines.
- Uses sound judgment and flexibility in balancing competing priorities.
- Ability to work both independently and collaboratively in a team environment.
- Able to take initiative, plan, lead, and drive projects to completion and be effective in stressful, ambiguous situations.
- Organized and detail-oriented with a natural aptitude to thrive in a highly dynamic environment.
- Strong interpersonal relationship management skills, able to adapt to different situations and work effectively with different groups of people.
- Excellent verbal and written communication skills and not afraid to ask questions.
- Previous experience in a Technology Company is a plus.
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Belden Inc
47823 Westinghouse Drive
Fremont
California United States
www.belden.com
