Description
The Purchasing Agent manages both formal and informal competitive bid processes for Corporate departments, including managing and providing leadership to assigned staff, assessing procurement requirements, providing a high level of professionalism, integrity and consistent application of policies and procedures. This job also identifies, monitors and promotes Saskatchewan and Aboriginal business within the province.
Core Responsibilities
Conduct Bid Process
- Prepare and issue formal and informal competitive bids.
- Review bid responses to validate compliance with all requirements.
- Analyze bid responses verifying that the information provided is complete and accurate to be able to determine the best overall bid.
- Verify that approval to award the purchase order is received and that it is complete and accurate meeting purchasing policy and procedures.
- Authorize and issue purchase orders in compliance with purchasing procedures.
- Coordinate the delivery from vendors verifying that the required goods and services are delivered to meet the corporate requirements.
- Monitor and control the Stores inventory level determining items and quantity requirements to provide an uninterrupted supply for corporate initiatives.
- Monitor and analyze potential purchases for opportunities to add value through price, quality, delivery, volume discounts, Saskatchewan and Aboriginal content.
- Support and guide the Buyer position on large or complex bid processes.
People Management
- Manage and provide leadership in the procurement activities of the workgroup to ensure consistent application of established procurement policies and procedures. This includes:
- Provide workgroup planning and communication sessions which link strategic plans and meeting the needs of the groups served.
- Monitor level of service and key milestones to ensure results are obtained and provide guidance, knowledge transfer, coaching, feedback and recognition.
- Enforce accountability to translate goals and objectives into results and address employee performance discrepancies and/or conflict situations.
- Maintain a positive and productive culture that includes safety, accountability, respect, motivation and effective communication.
Vendor Relationships
- Provide advice and guidance to internal employees and vendors involved with the purchasing process to provide a high standard of fairness and ethics in all purchasing transactions.
- Resolve problems and facilitate timely delivery of goods and services.
Negotiation and Documentation
- Negotiate prices with vendors in a confidential manner.
- Review and verify that the documentation of bids, discussions, and negotiations are accurate and complete.
- Maintain information as required by purchasing procedures in either the OneWorld database and/or the purchasing file for future reference.
- Maintain a current level of knowledge on purchasing processes, legal precedents, new ideas, products and market conditions and their potential impact to purchases and to the company.Qualifications
Requirements
Education:
- Business Administration or Commerce Certificate.
- Level 3 of the Purchasing Management Association of Canada (PMAC) professional development program, or completed Year 2 of the Strategic Supply Chain
- Management Leadership Program (PMAC). (Certified Professional Purchaser (CPP) designation or a Supply Chain Management Professional (SCMP) designation would be considered an asset.)
Experience:
- Five (5) years of experience in the purchasing profession in the gas/oil, utility or industrial construction industry.
Alternative Education/Experience:
- An equivalent combination of education and experience may be considered.
Additional Information
- Travel, including overnight stays away from bid headquarters is required.
Skills and Abilities
- In the context of the job responsibilities, this job requires:
- Communication skills.
- Strong interpersonal skills.
- Strong organizational skills.
- Administrative skills.
- Customer service skills.
- Strong analytical skills.
- Strong computer skills.
- Supervisory skills.
- Management decision making skills.
- Strategic planning skills.
- Ability to use sound judgment in responding to customers.
- Ability to work independently as well as within a team.
- Ability to provide guidance and on-the-job training.
- Ability to use sound judgment in day to day activities.
- Commitment to continuous learning.
Tracking Code: 2017-0156
Contact
SaskEnergy
Canada
www.saskenergy.com
From the same category : purchasing
23 Jun, 2024
