Administrative Assistant

Organization: EPCOR Energy Alberta Inc.
Location: Edmonton, Alberta, Canada
End of contest: May 19, 2017
 This job posting has expired
Type (Full time / Part time): Full time
Follow ElectricEnergyJobs.com
Clean water and reliable electricity are at the heart of what we do. We proudly keep the lights on and the water flowing in over 100 communities across North America. With a rich 125-year history, EPCOR has ambitions to be one of North America s premier providers of essential services, and we have the top employer and sustainability awards to prove it. If you're looking for new opportunities, people who care and work that matters, apply today to find a career where you matter more. Check out epcor.com/careers to find out more.

Electricity Operations is responsible for the electrical transmission and distribution systems in the City of Edmonton, with a focus on safety, reliability, and innovative and practical solutions. Our employees look after electrical infrastructure as well as the underground and aerial distribution networks.

Brief Description

The Administrative Assistant, Capital Construction supports all administrative functions for the Capital Construction Team (Approximately 120 front line employees and managerial staff in Aerial, Underground, Lifecycle and Downtown Network). This position is accountable for the set up and management of office systems to support these teams.  Key accountabilities will include:  document management, meeting logistics, records management, drafting editing and distribution of correspondence, reports, presentations and related documents, compiling and presenting operational statistics, and providing related administrative functions.  This includes ensuring work is completed efficiently and accurately while effectively coordinating the team's needs and expectations.

One (1) permanent, full-time position is available.

Detailed Description

  • The Administrative Assistant, Capital Construction is accountable to the Senior Manager and operates within the context and prescribed limits established by the Senior Manager. The accountabilities of this role include, but are not limited to:
  • Calendar Management; including scheduling and coordinating meetings for Managers.
  • Develop correspondence, spreadsheets, presentations, and reports for Management(s) review and or signature.
  • Construct meeting agendas and ensure the coordination and timely distribution of supporting materials; prepare and distribute minutes
  • Creation and validation of annual Work Orders for field crews.
  • Implement and maintain a system for tracking TSR's, AR Clothing, Vision Care, i-expense requirements, purchase order requisitions and Mobile devices - review against monthly billing reports; take actions to rectify with provider.
  • Maintain various SharePoint sites utilized by the team, update content and set up administration controls.
  • Ensure delivery of optimal results against appropriate performance metrics and carrying out the following duties in this respect: scheduling, completing assigned tasks, participating in pre-job briefings and post-job debriefings, assisting colleagues in problem resolution strategies, monitoring own tasks, keeping the Managers informed of task progress, reporting accidents or safety concerns, assisting with month-end reporting and metrics.
  • Troubleshoot project billing and billing inquiries.
  • Respond to faxes, e-mail by drafting responses, editing power points and word documents. Prioritize and distribute courier parcels for the office.
  • Construct, maintain, and modify the Capital Construction SharePoint site; distinguish between appropriate users and permission levels.  Ensure information is current and organized for easy search and reference and that materials are archived as required.
  • Establish and maintain an efficient filing system for all documents produced by the Capital Construction Team (Aerial, Underground and Construction).
  • Work independently to respond to general inquiries; resolve issues where possible, research information, formulate responses or refer to technical experts on the team.
  • Order, receive and store all office supplies; ensure adequate supplies are maintained.
  • Coordinate travel and other meeting arrangements as required.
  • Special projects as assigned.
  • Demonstrate a high performance, high discipline, safe, accountable, focused, innovative and achievement-oriented, easy to do business with manner of working.
  • Update job knowledge by continually participating in educational opportunities.

The successful candidate will possess the following qualifications:

  • Grade 12 High School Diploma or GED.
  • Post-secondary education in Office Administration preferred.
  • Completion of business courses related to Microsoft Office and data capture processing required.
  • Demonstrated experience in basic Microsoft Office applications, including Word and Excel.
  • 3+ years of experience in a multifaceted administrative role, ideally in a construction, transportation or utility environment (with field operations).
  • Note:  Equivalent combination of training and experience may be considered.    
  • Strong computer expertise with proficiency with Microsoft Office applications, including word processing, spread sheets, and presentation software at an advanced level.
  • Proficient at utilizing internet searches.
  • Effective written communication skills, including drafting, editing and proof-reading.
  • Proficiency with office equipment including modern photocopiers, printers, scanners, laminating machines, shredders and label makers.
  • Experience taking and preparing clear succinct meeting minutes (group environment and audio recording).
  • Excellent verbal communication skills; clear succinct communication style.
  • Flexible and able to manage multiple conflicting priorities in a fast paced, changing environment.

Our best candidate will be a team oriented individual with a strong work ethic who acts with integrity and collaborates with others to successfully accomplish department goals. The candidate will have excellent verbal and written communication skills and attention to detail with well-developed planning and organizing skills. The candidate will have the ability to work independently and manage a high volume of work with shifting priorities all within daily deadlines. These abilities must be supplemented with a strong commitment to service excellence.

Salary & Benefits

Additional Details

Jurisdiction: CSU52
Class: A2
Wage: $26.32 - $31.39 per hour
Hours of work: 8 hours per day, 40 per week, Monday to Friday

Commencing with your first day of employment as a permanent EPCOR employee you will enjoy a variety of benefits, such as:

  • Competitive salary
  • Annual incentive (bonus) pay program
  • Paid vacation
  • Flexible benefits plan
  • Access to internal and external career development programs
  • Financial support for personal development
  • Pension Plan
  • Wellness (Personal Spending) Account
  • Career opportunities in a wide variety of disciplines and operational areas
  • Financial support for charitable organizations that employees contribute to

EPCOR Energy Alberta Inc.
10065 Jasper Ave
Alberta Canada

Other relevant information

How To Apply

Thank you for your interest in a career with EPCOR. Due to the large volume of applications, only candidates selected for interviews will be contacted.

EPCOR is an Equal Opportunity Employer. Positions are filled by means of open competition where the selection is based on job-related skills, training, experience, suitability and, where appropriate, seniority. Please note that all EPCOR positions are subject to a criminal records check.

EPCOR only accepts resumes via on-line application at www.epcor.com/careers.  If you choose to submit your resume by any other means, we cannot guarantee that your application will be considered.