Description
Eaton's Electrical Power Distribution and Control Assembly Division located in Fayetteville, NC has an opening for a Senior Administrative Assistant.
Support and assist the plant manager and the plant staff with administrative support and communication. This includes coordination of visitors, business meetings, employee events, business and company related communications, creating reports, etc.
Essential functions include:
- Prepare and assist with the coordination and hosting of internal and external visitors to the Fayetteville Plant. This includes communication of visitors, arranging office and conference room space, ordering food and beverages, assisting with PPE, making travel arrangements if required, etc.
- Communication of upcoming events, plant performance and policies, business initiatives and other information as directed to plant employees. This includes plant wide emails, leading the coordination of the monthly all employee performance meetings and slides, scheduling and communicating monthly round table meetings, posting of information on plant digital displays and bulletin boards and other communication channels as needed. Update and distribute employee phone list and facilitate plant mail through onsite mailroom.
- Provide administrative support to the plant manager including calendar coordination, travel and expense, answering incoming phone calls, composing original replies to routine correspondence and assisting with requests for informal meetings.
- Relieve staff of as much routine work as possible such as meeting arrangements, supplying information requested from own knowledge, files or directing requests to others qualified to supply such information, maintaining organizational charts, and expediting reports and other information expected or due. Delegating to others those items not requiring manager's attention.
- Review the application of and past due statements of local Eaton employee credit cards and coordinate as needed the processing of POs and make plant purchases per request.
- Assist as needed with employee events and community outreach to help support employee engagement.
- Prepare reports per request, maintain and propose methods to increase efficiency and service of office practices.
Requirements
Basic Qualifications:
- High school diploma from an accredited institution required
- Minimum of 1 year work experience as an administrative assistant
- Must be eligible to work in the United States without company sponsorship
- No relocation benefit is offered for this position. Only candidates currently residing within a 50 mile radius of Fayetteville, NC will be considered
Position Criteria:
- Excellent communication skills including professional level written communication, advanced Word and PowerPoint knowledge and comfortable speaking in front of large groups.
- Ability to use data base and spreadsheet software including extracting data and creating data summary and charts using formulas.
- Create, manage and communicate financial data to multiple stakeholders.
- Knowledge of company rules and policies, as well as knowledge of organizational structure, procedures and department personnel.
- All duties of this position require the handling of confidential information and discretion must be practiced at all times.
Preferred Qualifications:
- Bachelor's Degree from an accredited institution.
- Experience supporting senior level managers and experience in a manufacturing environment.
- Minimum of 3 years work experience as an administrator supporting a large organization
Job ID 028001
Contact
Eaton
1000 Eaton Boulevard
Cleveland
Ohio United States
www.eaton.com
From the same category : administrative
14 Jul, 2024
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