Description
An integral part of the estimating team, the Administrative Assistant provides support to the Industrial Construction Services (ICS) business unit.
Responsibilities:
- Identify deliverables and other requirements provided in Requests for Proposals
- Organize and attend various estimating, proposal, departmental and company meetings
- Independently draft and edit estimating and proposal documents in compliance with company standards
- Assist in the development of company information material
- Ensure adherence to proposal process guidelines, processes, methodologies, associated business tools and Request for Proposal instructions
- Manage the production and delivery of proposal packages in absolute compliance with proposal submission deadlines
- Organize, maintain and archive estimating and proposal records
- Assist with monitoring websites for proposal materials and updates
- Perform such other administrative tasks as calendar management, booking travel, photocopying, printing and other
- Serve as the Pre-Construction Coordinator backup when required
- Perform all other position related duties as assigned or requested
Requirements
Education:
- Post-secondary education preferred
- 5 years of administrative experience will be considered in lieu
Experience:
- Relevant work experience in an administrative capacity (oil and gas industry experience preferred but not required)
- Experience with Microsoft Word, Excel, PowerPoint, Publisher, Visio, SharePoint, Adobe Pro and FTP sites an asset
Knowledge, Skills and Abilities:
- Effective project management skills
- High level written and verbal communication skills
- Keen eye for detail including compliance with standards, style and consistency
- Time management skills
- Highly organized and able to prioritize tasks independently
- Able to maintain confidential and proprietary information
- Able to operate in a high stress environment and remain calm and focused while performing tasks
- Excellent interpersonal skills and able to work in a team environment
- Positive, energetic and self-motivated
Other:
- Must have valid Driver's License (for occasional proposal delivery)
Contact
Willbros
4400 Post Oak Pkwy #1000
Houston
Texas United States
www.willbros.com
Other relevant information
From the same category : administrative
14 Jul, 2024
10 Jun, 2024
