Admin Assistant II

Organization: Willbros
Location: Edmonton, Alberta, Canada
End of contest: May 14, 2017
 This job posting has expired
Type (Full time / Part time): Full time
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An integral part of the estimating team, the Administrative Assistant provides support to the Industrial Construction Services (ICS) business unit.


  • Identify deliverables and other requirements provided in Requests for Proposals
  • Organize and attend various estimating, proposal, departmental and company meetings
  • Independently draft and edit estimating and proposal documents in compliance with company standards
  • Assist in the development of company information material
  • Ensure adherence to proposal process guidelines, processes, methodologies, associated business tools and Request for Proposal instructions
  • Manage the production and delivery of proposal packages in absolute compliance with proposal submission deadlines
  • Organize, maintain and archive estimating and proposal records
  • Assist with monitoring websites for proposal materials and updates
  • Perform such other administrative tasks as calendar management, booking travel, photocopying, printing and other
  • Serve as the Pre-Construction Coordinator backup when required
  • Perform all other position related duties as assigned or requested


  • Post-secondary education preferred
  • 5 years of administrative experience will be considered in lieu


  • Relevant work experience in an administrative capacity (oil and gas industry experience preferred but not required)
  • Experience with Microsoft Word, Excel, PowerPoint, Publisher, Visio, SharePoint, Adobe Pro and FTP sites an asset

Knowledge, Skills and Abilities:

  • Effective project management skills
  • High level written and verbal communication skills
  • Keen eye for detail including compliance with standards, style and consistency
  • Time management skills
  • Highly organized and able to prioritize tasks independently
  • Able to maintain confidential and proprietary information
  • Able to operate in a high stress environment and remain calm and focused while performing tasks
  • Excellent interpersonal skills and able to work in a team environment
  • Positive, energetic and self-motivated


  • Must have valid Driver's License (for occasional proposal delivery)

4400 Post Oak Pkwy #1000
Texas United States

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