MINIMUM REQUIREMENTS:
High school graduate or GED (Bachelor's degree preferred) and proficiency in advanced administrative duties requiring strong organizational skills and follow-up capabilities typically achieved in six (6) to eight (8) years of experience OR equivalent combination of education and/or experience. Two years experience in supervisory capacity or leading teams/projects preferred. Ability to prioritize multiple tasks and still meet all deadlines and use of sound judgment is critical. Must have demonstrated proficiency in performing advanced administrative duties that require strong organizational skills and follow-up capabilities. Advanced proficiency using Windows applications including Outlook, Power Point, and Excel. Demonstrated communication skills (written and verbal) with the ability to produce work that is timely, grammatically correct and error free. Must be able to work in a very professional environment with an extensive understanding and knowledge of corporate organization, company industry and/or related government/state committee structures, key contacts and their representatives. Possess good customer interface skills to effectively communicate with different levels of customers and contacts. Budget preparation experience is desirable including a solid understanding of budget, contracts and accounting processes. Candidate must be available evenings and weekends as needed to provide support to the Chairman. Testing: EEI SASS test may be administered.
This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120 ) (collectively, U.S. Export Control Laws). Therefore, this position requires applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants for this position will be required to confirm their U.S. person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors.
MAJOR ACCOUNTABILITIES:
- Resolves work issues and schedule conflicts of Officers by engaging administrative staff in a coordinated and efficient manner.
- Leads task and project teams as assigned by Chairman.
- Determines priority matters, and notifies executives accordingly.
- Reads and screens incoming correspondence and reports. Makes preliminary assessment of the importance of materials, organizes documents, handles some matters personally and forwards appropriate materials to the Executive and staff as appropriate.
- Coordinates routine or special inquiries and requests; facilitates the information flow between Chairman, Chief of Staff, Officers and other organizations both inside and outside the company. Interfaces directly and independently with both inside and outside stakeholders.
- Independently and accurately prepares correspondence, special reports, expense reports, schedules, presentations, spreadsheets, graphs, mailings and check requests ensuring completion in a timely manner. Self starts presentations/reports from conceptual ideas or existing materials for Chairman and/or Chief of Staff review.
- Manages and facilitates Chairman's calendar. Handles requests for time and uses judgment to determine priority and scheduling.
- Ensures all necessary travel arrangements for Chairman and/or Chief of Staff; prepares itineraries, prepares and maintains travel documents and records.
- Ensures agendas and materials for meetings, speeches, and conferences. Updates Chairman and/or Chief of Staff on status of issues before meetings. Ensures minutes and action items are addressed as appropriate.
- Produces a variety of letters, memos, charts, graphs, and documents in final form.
- Arranges and coordinates meeting details and office related functions such as industry meetings, tours, luncheons, dinners and receptions.
- Develops and maintains an organization system for files and/or tracking system(s) of tasks and projects assigned to officers, ensuring immediate retrieval of information and documents.
APS
400 North 5th Street
Phoenix
Arizona United States
www.aps.com
This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, "U.S. Export Control Laws"). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.
Pinnacle West Capital Corporation and its subsidiaries and affiliates ("Pinnacle West") provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
